Cloud-based sales platform and proposal delivery system
for DMC’s and MICE
Online Content & Pricing Library
Centralized, secure, always accessible
Rapid Proposal Creation
Build and deliver online proposals in minutes
Open API Integration
Real-time connectivity across systems and partners
Live Reporting & Insights
Make smarter decisions instantly with stronger information
About ViperPro
ViperPro was born from the Meeting and Events Industry
We know a thing or two about the DMC industry because ViperPro was born from a DMC. Our founder was running a DMC in Park City, Utah, when she decided there had to be a better way to manage the complex workflow of providing group travel services. She wasn’t satisfied with any of the solutions out there, so she sold the DMC and set out to build a software solution specifically for the group travel market. Now, 5 years later, our sole mission is to help DMCs and MICE Travel Companies around the globe use ViperPro to operate more efficiently and effectively.
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The ViperPro
Workflow
Whether you’re a DMC (Destination Management Company), MICE Company (Meetings, Incentives, Conferences, Exhibitions), Global Meeting Planning Company, Hotel, or Events Company, VIPER’s workflow was purpose-built to streamline proposal building, program planning and event execution.
ViperPro software is designed specifically to boost sales while increasing efficiency at every level of your business. Deliver media-rich, online proposals, leverage data-driven business intelligence with analytics and reporting tools, manage your content and pricing from a cloud-based library, control provider relationships with ease, and streamline all those moving parts when operating a meeting or event.
ViperPro
Features
On Demand Reporting
Content
& Pricing
Programs
Sales Dashboard
Content Library reports help you keep your content fresh and pricing accurate
See all your past and upcoming programs from a single screen
Track progress towards sales goals and view vital business intelligence metrics
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Interactive reports allow you to manage your growing mountain of content
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Review all your pricing based on classification, vendor, or effective date
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Mark items “Reviewed”
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Use numerous filters to find and sort what you need
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Live program values are pulled from active costings
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Calendar View makes planning easy
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Progress tracking for annual sales goals
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Sales breakdown based on office and destination
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Summary of recent sales activity
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Live program and costing data at your fingertips
Easy Access and Administration
User
Management
Managing your users is a breeze and role-based permissions give you full access control
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Add client-facing head shots and signatures for all your salespeople
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Set specific permissions and office-based access for salespersons, managers, owners, etc.
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Appoint managers for Content and Pricing
Purpose Built Databases
Vendors
Purpose-built database to manage and organize your vendors
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Organize vendors by classification
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Store primary contacts for each vendor
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Enter vendor-specific pricing
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Manage insurance documentation and expiration
Purpose Built Databases
Content
Library
Store all your media-rich proposal content in a central location
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Create immersive content with images, slideshows, embedded HD video, music, more
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Customizable section styles
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Keyword search and flexible organization
ViperPro is optimized for businesses of all sizes. Large companies with multiple offices can maintain a consistent, strong brand identity that still highlights individual destinations while enjoying centralized, cloud-based access and easy collaboration. Smaller companies can leverage VIPER’s tools to boost efficiency and help every team member do more by working smarter. And everyone can take advantage of VIPER’s instant electronic proposal delivery, stunning, customized HD content, and advanced business intelligence tools.
For Businesses
Big and Small
Streamlined Program Management
Proposal
Building
Optimized to allow you to build stunning, media-rich proposals in minutes
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Drag & drop proposal content from Content Library
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Build custom, media-rich content on the fly
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Export proposals to Word/PDF format as needed
Costing
Proposal narrative and costing are built simultaneously
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Use standard pricing from your Content Library or create custom pricing
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Drag and drop line items to copy and reorder them
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Easily manipulate quantities, margins,
and bundled pricing
Program
Versioning
Track proposal and costing changes over the life of the program
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Create unlimited snapshots with a single click as you make program revisions
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Quickly flip between your sales costing
and operations costing
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View Program History to see who changed the sales stage and when
Client
Website
Deliver interactive, branded client websites in a single click
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No more emailing huge, cumbersome PDFs
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Collaborate with clients on proposal and costing revisions in real-time
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Clients can easily share the proposal with colleagues
Proposal
Analytics
Instant notification when your client views the proposal, and know what they are looking at
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‘Proposal Viewed’ notifications
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See which proposal content resonates with clients, and which content might be boring them
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Proposal Reports show which proposals have not been viewed
Provider
Management
Manage provider pricing, availability and statuses
per-program
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View all program products grouped by provider
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View and modify precise cost/price breakdowns for each product
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Quickly spot shortages where providers
are still needed
Internal
Notes
Track notes for all program elements, client requests and provider notes
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Ensure all client needs are met
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Increased efficiency when multiple users collaborate on the same program
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Smoothly transition from sales to operations
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Generate an on-site outline from precise product and provider notes
Contracting
Streamlined contract generation minimizes errors and saves time
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Support for multiple custom contract templates
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Payment Schedules auto generated based on your payment policies and inserted into contracts
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All Program Details merged into contracts
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Upload and store signed contracts centrally
Billing
Track payment schedules, record received payments and monitor program balamces
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Manage Payment Schedules for each program
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Keep Accounting in the loop with automated notifications
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See upcoming and past due payments across all programs
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Minimize over-exposure on program expenses
And we’re adding
more features all
the time!
